BRICS+ Universities Summit
Terms and Conditions
of the Event Participation
Participant Terms & Conditions
1. The laws of the United Arab Emirates shall govern the validity and interpretation of these Terms and Conditions (these “Terms”) without regard to conflicts of law principles.
2. BRICS+ Universities Summit ("Event") is managed by BUA Board ("Organizer"). The Organizer reserves the right, without liability, in its sole discretion, to accept or refuse any application. References to the “event” mean the event as it will or may be held in physical or virtual format.
3. Person who wishes to participate in the event ("Applicant" or “Participant” or “Attendee”) must submit an event participation application (“Application” or “Registration”) and pay all fees, charges, and expenses for its application when due and on-demand. If the Organizer seeks any legal recourse or remedy to collect any amount due from the Applicant, all charges related to the collection of any unpaid amount (including the Organizer’s legal fees) will be the responsibility of the Applicant.
4. Applicant will be invoiced for payment, unless paid online by bank card, upon the Organizer’s receipt of the application. The invoice will reflect the full cost of the registration fee, which will be due within 15 days of the application date.
Cancellation Policy
The Application can be cancelled at any time by the Applicant. The written notification to info@brics.world is required. The period of cancellation and appropriate charges will be calculated on the base of the date when such notification is received by the Organizer. The Applicant is bearing all bank transfer charges. The bank transfer charges can be different and depend on the Applicant's country, Applicant's bank, etc. The bank transfer charges will be charged in addition to the Application Charges stated below.
Period of Cancellation and Charges
More than 90 days before the Event - 20%
60-90 days before the Event - 50%
30-59 days before the Event - 70%
Less than 30 days before the Event - 100%
5. Organizer must receive the names of all participants planning on attending the event. Applicant must submit the name of one person to be its representative at the event. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the Applicant shall be responsible. Applicant assumes all risk and responsibility for any person being in attendance affiliated with Applicant.
6. All attendees shall abide by all rules, regulations, policies, procedures, and protocols whether imposed by the Organizer, legal authorities, or the venue or accommodation, as applicable, and each person must agree to, and pass, any and all health screenings, as applicable. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to Organizer.
7. In addition to strict compliance with local and national laws and policies, as well as those imposed by the Organizer, the event venue itself, and any other accommodation, health, and safety protocols may include:
9. It is the responsibility of the Applicant and each person attending to immediately notify the Organizer of such person’s ailment, illness, or suspected exposure to the COVID-19 virus or other communicable disease.
10. Organizer reserves the right, without liability, in its sole discretion, to make changes or postponements to the event including format, daily schedule, dates, cities, and technology used.
11. If the Organizer determines in its sole discretion that for any reason it is not prudent or desirable to conduct the event, whether due to health or safety concerns for attendees, service providers, or the public, or otherwise, or if the Organizer is unable to conduct the event in its physical attendance format for any reason, including Force Majeure (defined in Section 13 below), Applicant will not be entitled to any refund but, instead, will be directed to participate in the virtual format of the event, if being conducted.
12. If the Organizer is unable to conduct the event in its virtual format, in its sole discretion, due to health or safety concerns for attendees, service providers, or the public or due to any Force Majeure (defined in Section 13 below), Applicant will not be entitled to any refund but, instead, to the extent not expended for the originally scheduled event (whether its intended physical format or its virtual format), any or all amounts paid by Applicant shall be credited towards a rescheduled or future event.
13. If any event is changed or rescheduled for any reason and notice is not feasible, Organizer will use reasonable commercial efforts, to the extent not prevented or hindered by Force Majeure or health or safety concerns, to schedule an alternative event. “Force Majeure” means any cause beyond the reasonable control of the Organizer, including failure of technical facilities; technological problems, error, interruption, or failure; Act of God; natural disaster; accident; fire; flood; inclement weather; labor dispute; riot or civil commotion; the act of public enemy; war; military action; public health crisis; disease; pandemic; virus; epidemic; national security; governmental, court, regulatory or administrative act or order; law, regulation or rule; act or threat of terrorism; national day of mourning; strikes; civil unrest; airport or other transportation closings or delays; travel warnings or advisories; emergency announcement or news bulletin; inability to obtain supplies; delays in transportation; or embargo.
14. The Organizer will not be liable for the actions or omissions of independent suppliers or other third parties, including the Internet, Web services technology providers, accommodation and the event venue, and the Organizer makes no representation or warranty concerning the nature or quality of any services provided by such parties.
15. Organizer reserves the right, without liability, in its sole discretion to deny entry to or to remove any person, including any sponsor, delegate, participant, or third party from the event.
16. The Organizer will not provide any compensation, refund or credit, nor be liable for any fees, charges, or expenses paid or owed by Applicant to any third party, including for travel, accommodations, transportation, Internet service providers, or Web-based meeting providers (e.g. Facetime, Zoom, etc.).
17. To the extent permitted by applicable law, the Organizer will not be liable if any person is exposed to COVID-19 or any other communicable disease or contracts COVID-19 or any other communicable disease, whether during any travel, stay, transportation, or attendance at the event or otherwise.
18. Should any legal restrictions, regulatory guidelines, or venue policies change or otherwise limit the number of in-person attendees permitted at the venue for the event, the Organizer may not be able to accommodate all those who have registered for in-person attendance in a physical capacity. In this case, the Organizer will endeavor to accommodate the maximum number of in-person attendees taking into account applicable laws, guidelines, and venue policies as well as the Organizer’s own discretion with respect to health and safety concerns, not only due to COVID-19 but the Organizer may also consider fire, casualty, and other health and safety concerns. The exact admittance number shall be determined at the Organizer’s discretion. Any registrants who are not admitted to the venue may attend virtually and the Organizer will refund to such registrants the difference in cost between the in-person and the virtual registration fees.
19. The Organizer will market the event to endeavor to drive participation but makes no guarantee about sponsorship, participation at the event, or the recognition of the event.
20. The Organizer does not endorse the programs, products, or services of the participating individuals, institutions, or organizations.
21. Applicants are not permitted to engage in promotional activities, or to solicit or advertise. Applicants will not share, publish, post, or disseminate any event participant’s data or use any such data for mass mailings or any other purpose.
22. In order to maintain a professional atmosphere, prevent copyright infringement, and maintain a code of ethics, the Organizer does not permit the videotaping, recording, or photography of any event proceedings, including sessions, discussions, keynote addresses, fairs, exhibits, workshops or receptions, without prior express written permission from the Organizer.
23. The Organizer may choose to record with or without video, or photograph, the event or portions of the event. Applicant/ Participant waives the right to notice of any such recording or photography and waives the right to inspect or approve versions of such images or recordings used for publication or the written copy that may be used in connection with the images or the recordings. The Organizer is permitted, although not obligated, to include Applicant’s/ Participant’s name as a credit in connection with such images or recordings. The Organizer will not share personal data or other information with third parties without the attendee’s consent.
24. As further condition and consideration of participation in the event and to promote the event and future events, Applicant/ Participant grants to the Organizer and its assigns, licensees, and successors the irrevocable royalty-free right to use Applicant’s/ Participant’s image, name, and voice in all forms and media, including photographs, video and other imaging or recording, and including for advertising, throughout the world in perpetuity.
25. Applicant/ Participant assumes all responsibility for and will indemnify, defend, and hold harmless the Organizer and its affiliates, subsidiaries, directors, managers, officers, members, shareholders, partners, employees, agents, and insurers (“Organizer Indemnitees”) from any and all claims, demands, suits, expenses (including legal fees), and liability (“Liabilities”) for any damage, loss, harm or injury to any invitee, attendee, or applicant/ participant, or any property, of the Applicant/ Participant or any of its affiliates, subsidiaries, directors, managers, officers, members, shareholders, employees, trustees, or agents and also any Liabilities arising out of Applicant’s/ Participant’s application for, travel to, or participation in, the event, including the use of event premises, as applicable.
26. If any provision of these Terms or the application of any provision to either the Organizer or the Applicant/Participant is held by a court of competent jurisdiction to be invalid or contrary to any law, the remaining provisions of these Terms will remain in full force and effect and the invalid or unenforceable provision shall be modified to the minimum extent to render such provision valid and enforceable. The use of the word “or” means “and/or.” The terms “include,” “includes” or “including” are not exclusive and are inclusive, and mean include, includes or including, “without limitation.” These Terms will not be construed or interpreted to the disadvantage of the Organizer as the drafting party.
27. These Terms and all attachments represent the entire agreement between the Applicant/Participant and the Organizer on the subject matter of the event and may not be altered unless mutually agreed upon in writing.
2. BRICS+ Universities Summit ("Event") is managed by BUA Board ("Organizer"). The Organizer reserves the right, without liability, in its sole discretion, to accept or refuse any application. References to the “event” mean the event as it will or may be held in physical or virtual format.
3. Person who wishes to participate in the event ("Applicant" or “Participant” or “Attendee”) must submit an event participation application (“Application” or “Registration”) and pay all fees, charges, and expenses for its application when due and on-demand. If the Organizer seeks any legal recourse or remedy to collect any amount due from the Applicant, all charges related to the collection of any unpaid amount (including the Organizer’s legal fees) will be the responsibility of the Applicant.
4. Applicant will be invoiced for payment, unless paid online by bank card, upon the Organizer’s receipt of the application. The invoice will reflect the full cost of the registration fee, which will be due within 15 days of the application date.
Cancellation Policy
The Application can be cancelled at any time by the Applicant. The written notification to info@brics.world is required. The period of cancellation and appropriate charges will be calculated on the base of the date when such notification is received by the Organizer. The Applicant is bearing all bank transfer charges. The bank transfer charges can be different and depend on the Applicant's country, Applicant's bank, etc. The bank transfer charges will be charged in addition to the Application Charges stated below.
Period of Cancellation and Charges
More than 90 days before the Event - 20%
60-90 days before the Event - 50%
30-59 days before the Event - 70%
Less than 30 days before the Event - 100%
5. Organizer must receive the names of all participants planning on attending the event. Applicant must submit the name of one person to be its representative at the event. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the Applicant shall be responsible. Applicant assumes all risk and responsibility for any person being in attendance affiliated with Applicant.
6. All attendees shall abide by all rules, regulations, policies, procedures, and protocols whether imposed by the Organizer, legal authorities, or the venue or accommodation, as applicable, and each person must agree to, and pass, any and all health screenings, as applicable. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to Organizer.
7. In addition to strict compliance with local and national laws and policies, as well as those imposed by the Organizer, the event venue itself, and any other accommodation, health, and safety protocols may include:
- l There may be regular health screenings, thermal and other, upon entry to the event areas.
- l Mask/face covering may be required to be worn at all times, covering the nose and mouth.
- l Attendees may need to practice social distancing.
- l Daily onsite safety-check and testing may be in practice and will need cooperation from the attendees.
- l Being vaccinated with both COVID-19 vaccine doses at least 15 days before checking in at the commencement of the event.
9. It is the responsibility of the Applicant and each person attending to immediately notify the Organizer of such person’s ailment, illness, or suspected exposure to the COVID-19 virus or other communicable disease.
10. Organizer reserves the right, without liability, in its sole discretion, to make changes or postponements to the event including format, daily schedule, dates, cities, and technology used.
11. If the Organizer determines in its sole discretion that for any reason it is not prudent or desirable to conduct the event, whether due to health or safety concerns for attendees, service providers, or the public, or otherwise, or if the Organizer is unable to conduct the event in its physical attendance format for any reason, including Force Majeure (defined in Section 13 below), Applicant will not be entitled to any refund but, instead, will be directed to participate in the virtual format of the event, if being conducted.
12. If the Organizer is unable to conduct the event in its virtual format, in its sole discretion, due to health or safety concerns for attendees, service providers, or the public or due to any Force Majeure (defined in Section 13 below), Applicant will not be entitled to any refund but, instead, to the extent not expended for the originally scheduled event (whether its intended physical format or its virtual format), any or all amounts paid by Applicant shall be credited towards a rescheduled or future event.
13. If any event is changed or rescheduled for any reason and notice is not feasible, Organizer will use reasonable commercial efforts, to the extent not prevented or hindered by Force Majeure or health or safety concerns, to schedule an alternative event. “Force Majeure” means any cause beyond the reasonable control of the Organizer, including failure of technical facilities; technological problems, error, interruption, or failure; Act of God; natural disaster; accident; fire; flood; inclement weather; labor dispute; riot or civil commotion; the act of public enemy; war; military action; public health crisis; disease; pandemic; virus; epidemic; national security; governmental, court, regulatory or administrative act or order; law, regulation or rule; act or threat of terrorism; national day of mourning; strikes; civil unrest; airport or other transportation closings or delays; travel warnings or advisories; emergency announcement or news bulletin; inability to obtain supplies; delays in transportation; or embargo.
14. The Organizer will not be liable for the actions or omissions of independent suppliers or other third parties, including the Internet, Web services technology providers, accommodation and the event venue, and the Organizer makes no representation or warranty concerning the nature or quality of any services provided by such parties.
15. Organizer reserves the right, without liability, in its sole discretion to deny entry to or to remove any person, including any sponsor, delegate, participant, or third party from the event.
16. The Organizer will not provide any compensation, refund or credit, nor be liable for any fees, charges, or expenses paid or owed by Applicant to any third party, including for travel, accommodations, transportation, Internet service providers, or Web-based meeting providers (e.g. Facetime, Zoom, etc.).
17. To the extent permitted by applicable law, the Organizer will not be liable if any person is exposed to COVID-19 or any other communicable disease or contracts COVID-19 or any other communicable disease, whether during any travel, stay, transportation, or attendance at the event or otherwise.
18. Should any legal restrictions, regulatory guidelines, or venue policies change or otherwise limit the number of in-person attendees permitted at the venue for the event, the Organizer may not be able to accommodate all those who have registered for in-person attendance in a physical capacity. In this case, the Organizer will endeavor to accommodate the maximum number of in-person attendees taking into account applicable laws, guidelines, and venue policies as well as the Organizer’s own discretion with respect to health and safety concerns, not only due to COVID-19 but the Organizer may also consider fire, casualty, and other health and safety concerns. The exact admittance number shall be determined at the Organizer’s discretion. Any registrants who are not admitted to the venue may attend virtually and the Organizer will refund to such registrants the difference in cost between the in-person and the virtual registration fees.
19. The Organizer will market the event to endeavor to drive participation but makes no guarantee about sponsorship, participation at the event, or the recognition of the event.
20. The Organizer does not endorse the programs, products, or services of the participating individuals, institutions, or organizations.
21. Applicants are not permitted to engage in promotional activities, or to solicit or advertise. Applicants will not share, publish, post, or disseminate any event participant’s data or use any such data for mass mailings or any other purpose.
22. In order to maintain a professional atmosphere, prevent copyright infringement, and maintain a code of ethics, the Organizer does not permit the videotaping, recording, or photography of any event proceedings, including sessions, discussions, keynote addresses, fairs, exhibits, workshops or receptions, without prior express written permission from the Organizer.
23. The Organizer may choose to record with or without video, or photograph, the event or portions of the event. Applicant/ Participant waives the right to notice of any such recording or photography and waives the right to inspect or approve versions of such images or recordings used for publication or the written copy that may be used in connection with the images or the recordings. The Organizer is permitted, although not obligated, to include Applicant’s/ Participant’s name as a credit in connection with such images or recordings. The Organizer will not share personal data or other information with third parties without the attendee’s consent.
24. As further condition and consideration of participation in the event and to promote the event and future events, Applicant/ Participant grants to the Organizer and its assigns, licensees, and successors the irrevocable royalty-free right to use Applicant’s/ Participant’s image, name, and voice in all forms and media, including photographs, video and other imaging or recording, and including for advertising, throughout the world in perpetuity.
25. Applicant/ Participant assumes all responsibility for and will indemnify, defend, and hold harmless the Organizer and its affiliates, subsidiaries, directors, managers, officers, members, shareholders, partners, employees, agents, and insurers (“Organizer Indemnitees”) from any and all claims, demands, suits, expenses (including legal fees), and liability (“Liabilities”) for any damage, loss, harm or injury to any invitee, attendee, or applicant/ participant, or any property, of the Applicant/ Participant or any of its affiliates, subsidiaries, directors, managers, officers, members, shareholders, employees, trustees, or agents and also any Liabilities arising out of Applicant’s/ Participant’s application for, travel to, or participation in, the event, including the use of event premises, as applicable.
26. If any provision of these Terms or the application of any provision to either the Organizer or the Applicant/Participant is held by a court of competent jurisdiction to be invalid or contrary to any law, the remaining provisions of these Terms will remain in full force and effect and the invalid or unenforceable provision shall be modified to the minimum extent to render such provision valid and enforceable. The use of the word “or” means “and/or.” The terms “include,” “includes” or “including” are not exclusive and are inclusive, and mean include, includes or including, “without limitation.” These Terms will not be construed or interpreted to the disadvantage of the Organizer as the drafting party.
27. These Terms and all attachments represent the entire agreement between the Applicant/Participant and the Organizer on the subject matter of the event and may not be altered unless mutually agreed upon in writing.